Hi all Rapids Families!

We want to make sure that all of our members understand where their registration fees go, and how we are aiming to provide sustainable soccer programs through fundraising. Please take a moment to read through the expense breakdown of our spring programs. 

As you read through, you will notice that the Flathead Rapids can only survive through the use of fundraising. The registration fees we charge do not cover our operating expenses, and we rely on the use of volunteers and fundraising programs to ensure that we can offer a sustainable program year after year. 

We've broken down the four spring programs we run below, as well as our annual operating expenses. 


1 – Spring Micro - $150 Registration Fee

1 - Every player that sets foot on Smith Field pays $35 per season for facility maintenance to the amazing non-profit organization who owns and operates the complex – Project Whitefish Kids.

2 - Every player that registers with us is covered by insurance through MYSA and pays $12 to be covered.

3 - Each player receives a jersey – this jersey costs around $15 per player to order, ship, and have crested with the Rapids logo.

4 - We offer 16 sessions, and hire 8 coaches plus a director to lead each of these sessions. Each coach is paid $20 per session, and the director is paid $500 for the season. This gives us total coaching costs of around $3,000 for the program. We estimated around 70 registrations, or $43 per player.

5 - Each year, the Rapids have business expenses that aren’t directly applicable to specific programs. These expenses are our annual operating costs, and run to around $65,000 per year. These costs include the salaries of our two employees – the Executive Director and the Club Administrator, who are each paid $9/hr. They also include employee wage taxes and workers compensation, facility maintenance (goal nets, welding, safety equipment, soccer balls, cones, pinnies, pumps, etc), bookkeeping, taxes, advertising, postage, printing, office supplies, website and constant contact dues, and business dues. Each of the programs that we run are designated to carry a certain percentage of this load. The percentages are based on registration numbers and hours spent conducting the program.

For Spring Micro, this percentage is 7%, or $4,900. Divided amongst an estimated 70 registrations, each registration contributes $65 to run the entire organization.

When you add all this up, the registration cost for each of the 70 players in our micro program should cost around $170. We try and keep the price point as low as we can, so we continue to offer this cost program at $150 per player. The extra $20 per player is our goal to raise in our fundraising efforts, which are outlined at the bottom of this page!


2 – Spring Youth Competitive (U10 and U11 teams) - $300 Registration Fee

1 - Every player that sets foot on Smith Field pays $35 per season for facility maintenance to the amazing non-profit organization who owns and operates the complex – Project Whitefish Kids.

2 - Every player that registers with us is covered by insurance through MYSA and pays $12 to be covered.

3 - Each player costs $16 to be placed on an official MYSA roster through gotsoccer.

4 - The coach of a u10 or u11 team gets paid a certain amount per season, and in our opinion this coach is under-paid for the amount of time and effort they need to put in. The salary is dependent upon how many years they have been coaching and their USSF Licensing level, but in general these coaches might get around $1,000 per season. Divided by an average of 12 players on a roster, each player pays around $85 for the coach salary.

5 - Travel costs for coaches include a day travel stipend and a tournament stipend. For tournaments, the coach is compensated $250 for their hotels, gas, and food. Day travel stipends range between $25 and $100, depending on the distance. All told, each coach could get between $350 and $500 for travel. This is around $40 per player.

6 - Some teams have assistant coaches as well, and we try to pay them half of the head coach salary while training them to hopefully take over their own team as a head coach in the future. This adds another $40 per player for the season.

7 - Because the Rapids try and keep costs to families as low as possible, the club owns all the uniforms and lends them out each season. Each uniform kit might cost around $80 per player, and the shelf-life of these kits might be around 4 seasons before needing to be upgraded or replaced due to wear and tear. Each season, $20 of the registration fee is immediately placed in a uniform reserve account for future upgrades.

8 - During the winter months we rent the use of the Muldown Elementary School gym for practices. This costs $15 per hour, and each practice session lasts 1.5 hours. We try and give one session per week for our u10 and u11 girls starting in January. For 12 weeks of sessions, 3 hours each week (one for the boys and one for the girls) we pay $540 for Muldown use for our 4 teams. Divided by 48 players (12 per team) each player pays around $11 for using the indoor space.

9 - Each year, the Rapids have business expenses that aren’t directly applicable to specific programs. These expenses are our annual operating costs, and run to around $65,000 per year. These costs include the salaries of our two employees – the Executive Director and the Club Administrator, who are each paid $9/hr. They also include employee wage taxes and workers compensation, facility maintenance (goal nets, welding, safety equipment, soccer balls, cones, pinnies, pumps, etc), bookkeeping, taxes, advertising, postage, printing, office supplies, website and constant contact dues, and business dues. Each of the programs that we run are designated to carry a certain percentage of this load. The percentages are based on registration numbers and hours spent conducting the program.

For our youth competitive teams, we allocate 14% of our yearly operating costs to be covered by this program, or $9,800. Divided by around 50 players (12 per team) and we have around $200 per player to help run the program. This program takes a lot of time and effort to run, so of that $200 we only actually charge $41 to the family. 

As you can see, at the maximum amount it costs us around $459 per player to run this program when we include coaching costs, tournament fees, and a percentage of our annual operating costs. Rather than charge $459, we charge $300 and desperately try to raise the rest through our fundraising efforts, which are outlined at the bottom of this sheet.


3 – Spring Competitive (U12 and U13 teams) - $450 Registration Fee

1 - Every player that sets foot on Smith Field pays $35 per season for facility maintenance to the amazing non-profit organization who owns and operates the complex – Project Whitefish Kids.

2 - Every player that registers with us is covered by insurance through MYSA and pays $12 to be covered.

3 - Each player costs $16 to be placed on an official MYSA roster through gotsoccer.

4 - The coach of a u12 or u13 team gets paid a certain amount per season, and in our opinion this coach is under-paid for the amount of time and effort they need to put in. The salary is dependent upon how many years they have been coaching and their USSF Licensing level, but in general these coaches might get around $1,000 per season. Divided by an average of 15 players on a roster, each player pays around $70 for the coaching.

5 - Travel costs for coaches include a day travel stipend and a tournament stipend. For tournaments, the coach is compensated $250 for their hotels, gas, and food. Day travel stipends range between $25 and $100, depending on the distance. All told, each coach could get between $750 and $1000 for travel. This is around $70 per player.

6 - Some teams have assistant coaches as well, and we try to pay them half of the head coach salary while training them to hopefully take over their own team as a head coach in the future. This adds another $40 per player for the season.

7 - U12 and U13 teams are registered in the MYSA League. Each team costs $800 to register with the league, or around $50 per player.

8 - These teams also enter the State Cup, which costs around $600 or $700 to enter, though this is a requirement when joining the league. This adds another $40 per player.

9 - Because the Rapids try and keep costs to families as low as possible, the club owns all the uniforms and lends them out each season. Each uniform kit might cost around $80 per player, and the shelf-life of these kits might be around 4 seasons before needing to be upgraded or replaced due to wear and tear. Each season, $20 of the registration fee is immediately placed in a uniform reserve account for future upgrades.

10 - During the winter months we rent the use of the Muldown Elementary School gym for practices. This costs $15 per hour, and each practice session lasts 1.5 hours. We give each of these teams one practice each week from January through March, or about twelve sessions. With each team paying around $270 for the use of Muldown, that equates to $18 per player.

11 - Each U12 and U13 league game that occurs is refereed by a Licensed Center and two Assistant Referees. Depending on the age, the center is paid around $40 per game and the ARs receive around $25 each. Each team will pay half of that fee, or $45. Multiplied by 10 league games equates to $450, or $30 per player. Adding in the fee for the referee assignor to contact and schedule each game adds another $5 per player.

12 - Each year, the Rapids have business expenses that aren’t directly applicable to specific programs. These expenses are called annual operating costs and run to around $65,000 per year. These costs include the salaries of our two employees – the Executive Director and the Club Administrator, who are each paid $9/hr. They also include employee wage taxes and workers compensation for all our coaches and employees, facility maintenance (goal nets, welding, safety equipment, soccer balls, cones, pinnies, pumps, etc), bookkeeping, taxes, advertising, postage, printing, office supplies, website and constant contact dues, and business dues. Each of the programs that we run are designated to carry a certain percentage of this load. The percentages are based on registration numbers and hours spent conducting the program.

For our u12 and u13 competitive teams, we allocate 20% of our yearly operating costs to be covered by this program, or $13,000. Divided by around 60 players (15 per team) and we have around $215 per player to help run the program. Just like our spring youth competitive, we do not charge all of this to the player and instead of $215 we only end up charging around $29 per player.  

As you can see, at the maximum amount it costs us around $621 per player to run this program when we include coaching costs, tournament fees, and a percentage of our annual operating costs. Rather than charge $621, we charge $450 and desperately try to raise the rest through our fundraising efforts, which are outlined at the bottom of this sheet.


4 – Spring Recreational - $50 Registration Fee

1 - Every player that registers for a program costs $12 to be registered with MYSA

2 - We also pay a program director to organize and schedule every team, and ensure quality communication and organization. We allocate $5 from every registration for this service.

3 - Renting the field space in Columbia Falls costs each player around $3.

4 - Direct advertising expenses, the wrap-up thank you event, and referee fees for our u12 teams costs around $500 total for the season, or around $5 per player.

5 - Each year, the Rapids have business expenses that aren’t directly applicable to specific programs. These expenses are called annual operating costs and run to around $65,000 per year. These costs include the salaries of our two employees – the Executive Director and the Club Administrator, who are each paid $9/hr. They also include employee wage taxes and workers compensation for all our coaches and employees, facility maintenance (goal nets, welding, safety equipment, soccer balls, cones, pinnies, pumps, etc), bookkeeping, taxes, advertising, postage, printing, office supplies, website and constant contact dues, and business dues. Each of the programs that we run are designated to carry a certain percentage of this load. The percentages are based on registration numbers and hours spent conducting the program.

For our recreational teams, we allocate only 4% of our yearly operating costs to be covered by this program, or $2,600. Divided by around 100 players and we have around $26 per player to help run the program.

As you can see, at the maximum amount it costs us around $51 per player to run this program when we include coaching costs, tournament fees, and a percentage of our annual operating costs.


5 - Annual Business Expenses

There are other expenses within each program that we didn’t include in this overview – coaching licenses and scholarships for players in need are written into our program budgets as well. We encourage our coaches (recreational and competitive) to obtain higher level coaching licenses, we try to offer coaches certain gear (rain jackets, hats), we are always looking to build our scholarship fund to help players cover these costs, and we definitely try to help keep costs low for families. 

Here is a breakdown of our business expenses: 

Generally speaking including all programs year round, the Rapids cover around 60% of its annual expenses from registration fees alone. The $30,000 deficit each year needs to be covered by the various fundraising efforts we put forth.


6 - Fundraising

As you can see from above, the Rapids need to run various fundraising efforts to help cover our costs each year. We have a few different ways we try to raise funds. 

1 – Business Sponsorships

We have offered the opportunity for local businesses to sponsor our organization for two-year periods. There are a few different levels of opportunities for these businesses, all of which can be found here.

2 – Raffle Tickets/Discount Cards

We have offered in the past the opportunity for players to sell raffle tickets for $5, with a prize giveaway at the end of the season. We are moving this spring into offering discount cards for the players to sell, with a chance for the teams who sell the most cards to win a team party. Either way, this is a way for families to supplement the registration fees and help the organization try and keep costs affordable. 

3 – Great Fish Challenge

Each year, we try and enter the Great Fish Challenge, put on by the Whitefish Community Foundation. The Great Fish is an amazing opportunity for local non-profits to accrue donations that will be percentage matched by the Community Foundation. We put forth a specific project to raise funds for - offering a certain soccer program and building our scholarship funds for all players - so we can allocate our registration fees to covering program costs. If you would like more information on the Great Fish Challenge, please check it out here! This Challenge will start in July and end in September!

4 – Events

Events like our Pints with Purpose at the Great Northern Brewery are other ways in which we try and raise funds to cover the deficits. We are always looking for new opportunities, as well as volunteers to help implement these new opportunities. 

 

If anyone is interested in getting involved in any way – either by volunteering to help, becoming a sponsor, coaching, or even just sharing ideas and feedback, please let us know. We are always looking to improve the product on the field and the experience for families, and always appreciate hearing from our members.

 

Thank you, Go Rapids!